Keep Track with Google Forms and QR Codes
Type of technology: App, Web-based
SAMR Model Rating: Substitution
Grade level: K-12
Subject area: Any
This past summer I was sitting at home trying to figure out the best way to keep track of different things that students do in class, specifically when they go to the bathroom and when they are tardy. I used to have a sign-out sheet for the bathroom and a sign-in sheet for students that are tardy, but I would always forget to check them and would forget to make more copies of the papers once they were full. There had to be another, better way…
Enter Pinterest, that wonderful website where a lot of teachers get ideas from. One teacher had a post about how she used Google Forms and QR codes in her classroom to keep track of bathroom breaks AND when students didn’t turn in homework! Here are her two posts: Restroom Pass and No Homework Documentation. Brilliant! I took her idea and built upon it.
If you would like a more streamlined and paperless way to keep track of different behaviors, read on!
First, create a Google Form for each of the behaviors that you wanted to track. I chose the following behaviors: incomplete homework, bathroom breaks, and tardies. Next, decide what you want to know each time a student fills out the form. I wanted to know the student’s name and period, and the time they left or arrived in class (for the bathroom and tardy forms).
For the homework form, I was concerned with the reason why they didn’t do, turn in, or complete their homework, so I asked why they were filling out the form. I also wanted to make sure that the students understood that they had the option to turn in the assignment for half credit, so I asked them what they wanted to do with their assignment: get half credit, or keep the zero (I grade homework on completion and each assignment is only out of 4 points).
After you create your forms, decide on how you want your students to fill them out. I chose to use QR codes and have the codes link straight to the form. That way, it takes less time for students to type in the url each time they need to fill the form out. If you choose to use QR codes, just go to http://www.qr-code-generator.com/ to create your free QR code for each Google Form that you have. Then, copy and paste the code onto a document and post it on your door! Below you can see the small posters that I made on different colored cardstock.
I hung each poster on the door to my classroom so students can scan them with their phones on their way in, and by my desk if students need to use my iPad to scan and fill in the form. QR code reader apps are free on both iOS and Android.
Make sure to choose the option to have the responses organized in a spreadsheet! That way, you can easily find a particular student if you are making an Aeries intervention comment, having a conversation with parents, administrators, or the student about a student’s behavior or grade in your class, or you want to see trends across your different class periods. You can sort each column by name so it’s easy to find students who used a certain form multiple times, or you can sort by time and date.
Here are the links to my forms so you can make a copy and change them to fit your classroom!
Using Google Forms and QR codes are an efficient way to keep track and document different behaviors in the classroom. I encourage you to give it a try in yours!